RULES & REGS

1. *NO ALCOHOL is allowed on the trails. Alcoholic beverages should be left for the end of the day back at the campsite, home, not on the trail or street.

2. *NO DISRUPTIVE BEHAVIOR, verbal or otherwise, will be tolerated at meetings or events.

4. Meetings will start promptly at 6:30PM on the second Thursday of the month (this may be changed at any time).

5. Dues are to be paid by January 31^st. (All members must attend the meeting to pay dues and renew their membership). Current members that pay after January 31^st will be considered as “New Members” and subject to New Member requirements.

7. All membership requests and or renewals will be reviewed by the Board of Directors. The Executive Board has the right to decline any requests for membership. The decision to decline a request will be determined by a majority vote from the Board Members.

8. New Members: New members must be sponsored by an active member in good standing (e.g.: dues paid, met membership requirements). New members will be subject to a one year probation period; membership can be terminated at any time during that period, by the determination of the majority of the Board of Directors.

9. All participating members will be required to attend a mandatory "Drivers' Meeting" at every official 4-wheeling club event before beginning any trails. "Trail Leaders" and "Tail Gunners" will be designated by the Safety Committee. Only the official "Trail Leaders" are to be leading groups on 4-wheeling trails/runs.

10. Random Safety Checks consisting of the items from the Safety List can be given at any time the Safety Committee deems fit.

12. No reckless driving; anyone caught doing so will be subject to a fine from the club. (Speeding, burn-outs, etc. during road rallies, parades, etc.). This applies to street also...driving only.

13. No illegal Off roading; anyone caught doing so will be subject to a fine from the club. Anyone illegally off roading is on their own (not affiliated with Michiana Jeepers).

14. The annual "Anniversary Run & Picnic" and the "Summer Picnic Run" are the only two events when all members will run the trails as an entire group; members will not be divided into smaller groups to run different trails. Any member(s) choosing to run trails without the group are not a part of the official run and are not eligible for the food and prizes provided by Club.

This is a list of mandatory safety items to be found in every Jeep when participating in any Michiana Jeepers club events. These items will also be required to be with the Jeep in non-South Shore Jeepers sponsored events.

4) REAR TOW POINT (frame or receiver hitch -factory or aftermarket of recommended capacity)

10) BASIC TOOL KIT (Wrenches or sockets, Phillips/slotted screwdrivers, channel locks, utility knife, axle/driveshaft/u joint tools, etc,).

:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::;

CONSTITUTION AND BY-LAW'S OF SOUTH SHORE JEEPER'S CLUB

Article I. Organization and Name

The organization is a not for profit corporation, under the general not for profit

corporation law of the State of Indiana, and the name of this corporation pursuant to it's certification of the incorporation is "South Shore Jeeper's Club" herein after referred to as the

club. . -

ARTICLE ll. PURPOSE

The club shall: 1) Provide social, educational, and recreational activities for its members. -~- 2) Participate in and support civic activities for the betterment of the

community.

ARTICLE III. MEMBERSHIP AND DUES

Section 1: Members. Membership in the club shall be available on two levels: regular membership (including charter members) and associate membership. Regular membership is available to owners of four wheel drive jeeps. Each membership includes voting

privileges for members over 18 and spouse or significant other. Each spouse or significant other must meet the same requirements, as the dues paying member except ownership of a four-wheel drive vehicle is not required. Applicants for membership must be 18 years of age (exceptions may be made by the Board of Directors), must hold a valid drivers license and must show proof of insurance with a minimum liability. Applicants must submit a properly filled out application. Applicants must also have all the required equipment in or on their jeep as described later in this Constitution.

Section 2: Charter Members. Members in good standing at the time this document is signed into effect and who act as signers of this document shall be known as Charter Members.

Section 3: Associate Members. Associate member status may be awarded to a business or business person who regularly supports the club activities. An individual may hold an associate membership as long as they promote and support the club. Associate members will not have the right to vote nor have to own a four-wheel drive jeep, meet the minimum age requirement, or pay dues.

Section 4: Members Responsibilities.

A. It is the responsibility of each member to pay, in a timely fashion, any dues or assessments required to maintain their membership in good standing.

B. Members will be responsible for their own expenses.

C. Members must immediately notify the club Secretary of any change in address and/or phone number.

D. Resignation by any member should be in writing and submitted to the Secretary.

E. A member who owes dues or other money to the club and fails to pay this money in a timely fashion will have the balance added to their annual dues. A member will loose all privileges until all balances are paid.

Section 5: Discipline and Termination of Membership. All members must conduct themselves in a respectable and orderly fashion, whether in or out of club activities. The Board of Directors, during a closed Board meeting, may vote for expulsion of a member. The member shall be expelled if the majority of the Board present vote to expel said member.

The Board of Directors may take action for any of the following reasons: A. Disgracing the club in the public eye.

B. Dues and/or assessments are in arrears.

C. Infraction of one or more of the club rules.

Section 6: Dues and Assessments. Regular dues for this club are $25.00 per membership per year payable in advance for the period from January 1st to December 31st. A special assessment may be added to members of the club if the Board of Directors establishes the need for such a special assessment. In that event, the Board of Directors shall propose an appropriate motion at a regular meeting. The assessment will be levied equally to all members.

ARTICLE IV. MEETINGS, RULES, and PROCEDURES

Section 1: Meetings.

A. Meetings of the membership of the club shall be held once a month at such times and places as designated by the Board of Directors.

B. Meetings of the Board of Directors shall be held once a month at such times and places as designated by the club President.

B. A quorum at all meetings shall consist of25% of the regular membership Section 2: Rules and Procedures. Unless otherwise specified in this constitution and

By-laws, Roberts Rules of Order Revised, shall govern parliamentary procedure.

ARTICLE V. ADMINISTRATION and OFFICERS

Section 1: Officers. The officers of the club shall consist of a President, VICE- Present, SECRETARY, TREASURER, and SARGENT AT ARMS. This will be known as the Executive Committee/Board of Directors. Other officers will consist of up to four trustees and up to six members of a Safety committee. The Executive committee/Board of Directors shall have the duty to plan the agenda for all Board and general membership meetings. All officers must be in good standing with the club to retain their position.

Section 2: Board of Directors /Executive Committee. The membership of both titles shall be

comprised of the club officers~ Their duties shall ~ to conduct the day to day business, to

make such decisions as might fulfill the aims of the organization, and to audit the records of the past and present administration.

Section 3: Terms of Officers. There will be no limitation to the number of successive terms a-member may hold office.

Section 4: Committees. The President and the Executive Committee/Board of Directors

may designate committees. Each committee shall be assigned by the President to a Director, who shall be responsible for its' activities, and who, will then appoint a committee chairperson.

ARTICLE VI. DUTIES and POWERS of OFFICERS

Section 1: President. The president shall oversee the day to day operations of the club. The President is responsible for all officers of the club and will oversee all committees. The President will promote club functions and oversee dates for club events. The President will take charge of all general membership meetings and Board of Directors/Executive committee meetings. He shall be without the right to vote on Board of Directors/Executive committee meetings except in the event of a tie. Before the President votes to decide a tie, he may ask for discussion on the matter, and then ask for re-vote after the discussion has taken place. If a tie still exists, the President may then vote to break the tie.

Section 2: Vice-President. The~ Vice-president shall work closely with the President on day to day operations of the club~ The Vice-president will audit the point system at all Board meetings and ensure that it is current. The Vice-president shall take charge, and maintain

accurate records, of awards that are earned by the membership. . .

Section 3: Secretary. The Secretary shall be responsible for taking minutes at all general membership and Board meetings, and for all communications, incoming and outgoing.

The Secretary shall read all communications at general meetings and shall possess a key to the club post office box. The Secretary shall update the club roster on a quarterly basis and distribute a copy to each member. The Secretary shall retain applications of all past,

present, and prospective members. The Secretary shall assume the responsibility of ledger roll call to determine the number of voting members present, at the meetings, to determine if a quorum exists.

Section 4: Treasurer. The Treasurer shall be responsible for all accounts payable and receivable and will maintain a ledger of all expenditures of the club. This includes all dues

and assessments owed to the club. The Treasurer shall write checks~ to accounts payable and make a note on each check as to its purpose. All checks, prior to being disbursed, must be approved by the President and any Board member listed on the checking account. The Treasurer shall report all expenditures and report the club's financial status at general membership and Board meetings. The Treasurer shall possess a key to the club post office box.

Section 5: Sergeant At Arms. The Sergeant at arms shall call all meetings to order,

including general membership and Board meetings. The Sergeant at arms shall restore order at meetings as needed or when the President so directs. On club runs the Events Coordinator will inform the Sergeant at arms~ when be (she) is ready to begin the run and

the Sergeant at arms shall make certain that all participants are in their vehicles and ready to begin.

Section 6: Trustee/Board of Directors member. A Trustee shall examine the financial

records on a regular basis at Board meetings. A Trustee shall have the right to challenge the Treasurer on any entries that may be questionable. A Trustee will enforce the constitution.

A Trustee shall contact former members of the club to inquire of their interest in re-joining the club.

Section 7: Safety Committee. The Safety committee shall consist of up to six members. The Safety chairperson will report to the Board, Secretary, and the Treasurer any and all infractions committed by any member of the club. Any fines levied for infractions shall be paid by the next regular club meeting. The Safety committee will, on occasion, inspect

member's jeeps for the required safety equipment. A member shall be asked to show proof of a valid driver's license and/or proof of insurance.

Article VII. VACANCY of OFFICERS

Section 1: Vacancy of Office. In the event of a vacancy in the office of Vice-President, Secretary, Treasurer, Sergeant at Arms, or Safety officer, the position will be filled on a voluntary basis. If this does not occur the President shall have the power to fill any office until the vacancy can be tilled.

Section 1: Events Coordinator. All events shall be subject to the approval of the Board of Directors/Executive Committee. Events shall be under the direction of the Events coordinator and his (her) assistants from the set time of the start of an event to the termination of the event.

Section 2: Safety. All events must be conducted in an orderly fashion and with safety for

all concerned as the prime factor. Any member/guest participating in a club event shall be subject to signing a liability release prior to beginning the event.

The Safety committee shall maintain the right to inspect any jeep to ensure that all requited safety equipment is president~ prior to an event.

Section3: Competition. All competitive events shall be under the authority, supervision, and control of the Board of Directors/Executive committee. They shall determine the entrance classification and regulation's for various events and shall approve trophies and awards to be- presented. Jeeps may be subject to technical inspection according to the type of event entered. If any jeep is found to be mechanically unsafe the participant shall be disqualified ft-from entering the event.

Section 4: Local Regulations. We strongly encourage all members and guests participating in an event to abide by the motor vehicle codes of the State concerned and by the laws and regulations of the City, County, and property involved.

This constitution and by-laws may be altered, amended, or repealed and a new constitution and by-laws may be adopted by a vote of two-thirds of the entire general membership. Any amendments to this constitution or by-laws must be presented and discussed at two general membership meetings and appear once in the newsletter before an amendment can be voted upon.

This constitution and by-laws must be presented and discussed at two general membership meetings prior to being voted upon for acceptance by two-thirds of the general membership of the club.

07/19/05